Workspace Procedures For Off-boarding Employees

• Step 1: Reset Workspace Account Password
• Step 2: Log in as user and add a delegate account
• Step 3: Share Drive with delegated user and or transfer to delegated user
• Step 4: Create an auto responder

gam user <terminatedUser> vacation on subject "Thank You" message "<terminatedUser> is no longer with <companyName> please send all inquiries to <delegatedUser>"

• Step 5:Export All email

use google vault to search for the user’s emails and export to mbox format

• Step 6: After 30 days delete the account to clear the license
• Step 7: 2 days after account deletion an alias may be created on the delegate’s account if necessary.